To contact all graduated students and keep track of their achievements, Xiamen University decided to entail graduates’ information as part of “Xiamen University Student Leaving System” (hereinafter referred to as “Leaving System”). Each year after completing the formalities for graduation, the relevant departments and faculties should import the information of graduates into the “Leaving System”. Specific work system is elaborated as follows:
1. The Basic Elements of Graduates’ Information
Graduates’ information mainly refers to the graduates’ learning experience, contact information, and so on. To learn more about contact information, please find the attached document “Xiamen University Graduate Information Summary Table”.
2. Responsibilities of Relevant Departments
2.1 Division of Student Affairs, Secretariat of the General Alumni Association are responsible for contacting with Information and Network Center, in terms of specific technical matters on the detailed graduate contact information. Information and Network Center should improve the "Leaving System" according to the needs of other departments;
2.2 Secretariat of the General Alumni Association is responsible for the maintenance and management of the graduates’ information;
2.3 Division of Student Affairs is responsible for data input of full-time graduates with dispatch card (including undergraduates, masters, PhDs and ethnic minority students of entrusted training) in the “Leaving System”;
2.4 Graduate School is responsible for data input of on-the-job graduate students (one certificate only) into the “Leaving System”;
2.5 The college is responsible for data input of full-time graduates without dispatch card (including undergraduates, masters, PhDs and overseas students) into the “Leaving System”.
3. Provisions of the Use of Graduate Information
3.1 Division of Student Affairs, Graduate School, Office of International Cooperation and Exchange, and Secretariat of the General Alumni Association can use graduate information in the “Leaving System” according to the needs of the department;
3.2 In the process of information collection and use, the relevant departments should ensure the security of graduate information, safeguarding the interests of students.
